INVOICING YOU CAN ACTUALLY DEFEND

Billing that matches the work, with WIP you can defend.

Turn time and costs into invoice lines and WIP with traceability back to source entries, approvals, and contract rules.

Works with your existing Salesforce org, or bundled if you are not using Salesforce.

INVOICING IS WHERE TRUST IS WON OR LOST

When invoices are assembled manually from disconnected systems, accuracy drops, disputes rise, and month end becomes an investigation.

Common Pain Points

  1. Manual invoice assembly and rework
  2. Disputes because the invoice story is weak
  3. Write-offs caused by poor governance upstream
  4. WIP that can’t be defended at month end
  5. GL mapping and posting handled manually

ACTUALLY DEFEND

INVOICING YOU CAN

Billing rules, approvals, and source links sit behind every charge, so invoices are consistent, defensible, and audit-ready.

core features

Billing rules
by contract

Run T&M, fixed-fee, milestones, retainers, and hybrids from governed rules.

Invoice line
traceability

Link every charge back to time, costs, approvals, and contract rules.

WIP
governance

See what is billable, what is pending, and why, without rebuilding.

Approval
controls

Route invoices through the right governance before they go out.

GL mapping to
accounting

Map operational detail into your accounting structure cleanly.

From time and costs to invoice-ready billing

01

Capture governed time and costs

Inputs are structured and controlled.

02

Apply
billing
rules

Contract logic drives the invoice.

03

Review
WIP and
exceptions

See pending items and reasons.

04

Approve
and issue
invoices

Controls applied when required.

05

Trace
and post
cleanly

Source links and GL mapping are maintained.

Expected

Outcomes

Expected

Outcomes

Fewer disputes

Source links make invoices defensible.

Faster month end

Less manual stitching and rework.

Lower write-offs

Governance catches leaks earlier.

Cleaner finance reporting

Better mapping from operations to accounting.

Frequently Asked Questions

Can DAY ONE support fixed-fee, milestones, retainers, and T&M?

Yes. Mixed billing models are supported per engagement, with governed rules so WIP and invoices stay consistent.

How does invoicing trace back to time, costs, and contract rules?

Invoice lines link back to source entries plus billing rules and approvals, making billing defensible and WIP audit-ready.

Do we have to replace our accounting platform?

No. Posting and mapping aligns to your GL structure while you keep your accounting system.

Do we need perfect time capture?

No, but stronger capture and approvals improve accuracy and reduce exceptions.

What size teams benefit most?

Works for all sizes, but mid-sized teams benefit most when capacity planning becomes a constraint.