Home / Pricing / Quote and business case
Your business case, in your own numbers
Most firms stitch the truth together from a CRM, a time tool, spreadsheets and the ledger. Put in the figures you already know and see what one operating view from Prospect to Payment would cost, what it frees, and when it covers itself. Every assumption is on the page, with a range you can move.
On Salesforce; works with your Salesforce org, or available as a bundled edition if you don't use Salesforce.
- Prospect
A separate CRM you could retire
- Proposal
Proposal tools you could retire
- Deliver
Project and resourcing tools you could retire
- Time & Cost
Time keyed once: double entry removed
- Bill
Invoices drafted from the records: cash sooner
- Post
Less re-keying and checking: back-office time freed
Build your quote and business case
The licence price comes from the published list. The business case starts from your figures and adds a few assumptions of ours, each marked, each with a range you can drag.
Your business case
Add your people to see the licence.
A hypothetical case, worked from your figures and our stated assumptions.
Add your people to see the price and the payback
What you pay in year one
Value a year
Cash you stop paying. Prospect to Payment runs in one system of record, so the step each tool covered moves into DAY ONE.
WIP and invoice lines come from approved time and agreed rates, so billing is review, not re-keying.
Time is captured once against the engagement and flows on to WIP and billing.
Payback from go-live
Show the timeline as a table
| Month | Paid | Value | Ahead by |
|---|
Once, not yearly
Invoices are drafted from the records at month-end, so they wait on review, not on assembly.
Your licence in context
Our assumptions
For back-office people who handle quotes, time, billing or reporting. Drag either end.
For each person outside the back office, valued at your cost of a back-office hour.
The expected case uses the earlier end, the conservative case the later end.
For reference
Confirmed by Rowland’s CFO, November 2024. One firm, live since July 2024. Your case is worked from your own figures, so it will differ. It never changes a calculation here.
Indicative. Your figures are the base. The values marked “Our assumption” are DAY ONE’s working assumptions, shown so you can test them, and we confirm them with you before any order. They are not forecasts or guarantees. Licence only: Quickstart and other services are not included.
How the numbers are worked out
Your figures are the base. Where you would not know a figure off hand, we use a stated assumption with a range. The conservative case, shown first, takes the cautious end of each range; the expected case takes the middle, and for invoicing, 3 business days.
Our three assumptions
DAY ONE’s working assumptions, to be confirmed with you before any order. Not forecasts or guarantees.
Back-office time freed
Recurs every yearCapacity, not cash: you decide whether to redeploy it or not rehire. Count only back-office people who handle quotes, time, billing or reporting.
Double entry removed
Recurs every yearAn hour costs the yearly cost of one back-office role ÷ (your working week × 46). Back-office staff are left out; their time is in the line above.
Cash from invoicing sooner
Counted onceToday is the middle of the band you pick: 4, 8, 13 or 18 business days after month-end. Assumes work is invoiced after month-end. Shown on its own, never added to the yearly value or the payback.
Yearly licence
From the price listBillable staff take a Consultant licence. Leaders and back-office staff take a Manager licence. Billed yearly in advance; Quickstart and services are not included.
Payback
ResultCounted from go-live. Yearly value is tools retired plus time freed plus double entry removed. Time freed is capacity valued at your cost, so we also show the payback on the tools you retire alone, which is cash you stop paying. Under a month is shown as “within the first month”. The range runs from the high end of every assumption to the cautious end. Withheld unless value is positive and your figures and the licence share a currency; nothing is converted.
Your licence in context
ContextAverage rate is revenue ÷ billable hours (billable people × working week × 46 × utilisation).
Every figure we use, in words
Your figures: your team, annual revenue, team utilisation, working week, the yearly cost of one back-office role, when invoices go out today and the tools you would retire. Tool licences and fees start from our best guess at each vendor’s public list price and you can change both.
A year of work is your working week times 46: 52 weeks less 4 of annual leave and 2 of sick leave.
Keeping the commercial record in one place may make ownership and checks easier to inspect. We have not given that a value. See how Rowland reports its own result on the Pricing page; it never changes a calculation here.
Questions about the calculator
Can't see your question? Ask us directly.
Is this a final order price?
No. The result is an indicative licence quote from the edition and people you enter. We confirm your setup, access needs and any services before an order is agreed.
Where do the assumptions come from?
They are DAY ONE’s working assumptions for a firm that runs quoting, delivery, time and billing from one system of record: back-office work reduced by 30 to 50%, half an hour to an hour and a half a week back from double entry for each person outside the back office, and invoices out within 3 to 5 business days of month-end. Each one is shown with its range and you can drag it. The page opens on the conservative case. We confirm them with you before any order. They are not forecasts or guarantees.
Why can the payback look short?
The licence is small next to the time it is set against, and that time is capacity valued at your cost, not cash in hand. For a cash view, read the payback on the tools you retire alone, and add your Quickstart figure if you have one. Rowland’s 3.1 months is a result Rowland reports for one firm; your case here is hypothetical, worked from your own figures.
What do I need to enter?
Your people, for the price. For the business case, figures you usually know: annual revenue, team utilisation, the yearly cost of a back-office role and when invoices go out today, plus any tools you would retire. Everything else is an assumption we show.
Why is the cash from invoicing sooner not in the payback?
It arrives once, when your invoices move earlier, and does not repeat each year. We show it on its own so the payback rests on value that recurs.
When do you ask for my details?
Only if you want a copy emailed to you or saved as a PDF. Your licence price and your business case show on this page without a form.
Does the result include Quickstart?
Not unless you add it. Quickstart is scoped with your team and has no published price. If you have a figure, enter it as your one-off set-up and the payback counts it. The licence total never includes it. See how Quickstart works
Want to talk the result through?
Tell us how your firm is staffed and what you need live. We will talk it through with you.